Software RFP template (SaaS)

For buying software or a cloud service: functional fit, security and data, integration, implementation and total cost over the contract term.

Suggested evaluation criteria

Criterion	Weight
Functional fit	35%
Technical and security	20%
Implementation and support	15%
Supplier strength and references	10%
Price (lowest cost ÷ bid cost × weight)	20%

Supports the end-to-end process described in section 3 without custom development. Mandatory
Configurable approval workflows by amount, department and category. Mandatory
Role-based access with separation of duties enforced in the system. Mandatory
Standard reports plus a report builder for users without technical skills. Desirable

20 software / saas requirements in the kit.